The Robots Are Coming!

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…but our jobs are still safe.

Machine learning and automation of data entry is already here, and Xero Accounting software is the leading school accounting software provider on this to date.

Receipt Bank:
You may have seen me harp on about this before, but as an Add On partner with Xero, Receipt Bank already has this area sussed. You can forward the emails from your suppliers, or drag PDF bills into Receipt Bank (or take a photo of your receipt from your smart phone) and hey presto! The bill ends up in draft in Xero with the data already populated AND a PDF of the bill attached. You are still able to check the details and get it approved for awaiting payment (no loss of user control!). You can even go paperless entirely if your school team has the appetite.

Credit Cards:
Imagine the added bonus of being able to send credit card and cash payment receipts into Xero directly from the user’s phone (before the receipt fades or gets lost in the car)! Receipt Bank can even detect when a receipt comes through t he bank in Xero and suggest a match. This makes for a timely, transparent and easily auditable accounts experience.

Demo:
People like change they choose. This type of change can revolutionise the way you spend your time. Most leading experts assure us that the coming of AI will not make humans defunct in the workplace, rather release us to do more of the building relationships stuff that is essential to effectiveness. It makes accounts payable quite enjoyable!

Hit me up for a FREE demonstration of Receipt Bank in the next few weeks, so you can see for yourself it is something that will benefit your accounts team.

School Accounts

Finance Reports in Xero?

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Yes you can!

Now is a great time to consider the formatting and presentation of Board finance reports. Can they be simpler, smarter, suitable?
Are you still producing or receiving pages of BoT finance reports based on excel or clunky software applications?

One thing we can tell you for sure – they are taking longer to prepare than they should!

You may have been told that Xero can’t produce good reports for school finances, but that is a myth we love to bust.

If you are already using Xero but still export reports to another platform, we encourage you to trial building these in Xero so that you can publish them in one smooth experience.

And if you are not using Xero as your primary accounting software, now is the best time to trial it so that you can experience the increased efficiency in daily and weekly processing for yourself.

See our next article for some options here.

School Accounts

Time for a Sea Change?

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Ahoy there, to the school professionals who are keeping our schools, preschools and high schools financially afloat. The ship may be low in the water but if she’s still moving forward congratulations!

Whether you are the Principal making key decisions with your stakeholders all in mind, or the data entry person keeping the information needed to make those decisions up to date, you will be challenged/invested/interested in having great people, processes and technology in place.

At School Accounts Ltd it is our passion to help schools achieve the above. It can be as simple as updating the accounting software you are using, or just using what you are using to the best of its ability. We talk Xero (we live and breathe and work Xero!) and have created school monthly and annual reports templates that can be tailored to your school. We can up-skill your key staff in technology or efficiency improvements that can release them to better use of their time.

We are pretty excited about our annual reports processes. No more gathering up papers, photocopying, putting folders together for auditors, being asked to repeat work you’ve already done, or spelling out what seems to be obvious! We show you how to store in the cloud at the time of the transaction, and provide you with online folders to drop extraneous information throughout the year. You simply give auditors access at year end and we can manage their queries for you. School Accounts Ltd are keeping up with cutting edge ways to improve methodologies without disrupting your ship’s navigation.

We like to make sure you have everything sorted ahead of time to minimise delays, or stress when it comes to school reporting deadlines. Our staff are handpicked for their friendly natures. Dealing with us is like having someone on your crew who is willing to understand your quirks and passions and get the job done without creating unnecessary waves. Who wants to get sea sick when you could be enjoying the view from the deck?

Invite us on-board and we’ll show you our charts. Drop us a line (call or email) and we’ll arrange a time to talk ship.