School Accounts

Those Pesky Bills

Remember this? It is the start of term. You are all refreshed and holidayed and ready for the term ahead. (I hear a few ‘yeah, right!’s) The mound of mail is waiting for you eagerly, and you just know there is a lovely backlog of creditor invoices to enter, somehow, before the Accountant wants to close off the month. Which is tomorrow. (And you were also hoping to find a winning lotto ticket gifted to you from a grateful parent, but then you wake up…)

How would you like your software to do that for you? (The invoices, not the lotto ticket!)

With that in mind I have a valuable recommendation for you that solves this problem: the data entry of bills (creditor invoices, payments to suppliers – whatever your terminology is!) If you have a lot of them each month, and if you are using Xero, Quickbooks, or Sage accounting software (to name a few), there is an application called Receipt Bank that can do all the work for you. It is an award winning software and service that extracts the key information from your bills, receipts and invoices, removing the need for manual data entry. Receipt Bank can then publish the data to your accounting software (with PDF already attached!)

How does it work? You scan any hard copies through to them, or forward your emailed invoices to a Receipt Bank email address. The beauty is you can also use the app on your smart phone to snap any receipt (parking tickets, shop dockets) and send it straight to Receipt Bank – it all turns up in your accounting software as an invoice or expense claim ready for you to approve.

What is wonderful is that you can trial Receipt Bank free for 14 days to see if it is going to be worthwhile for you.

When compared to the cost of employing someone to do all that data entry, it is very sensible. They also keep every document stored for you (retrievable at any time) for the required 7 years. Take a look and at least consider changing the way you do things to be smarter about your time. See the attached Flyer for more information. RB-Flyer

As a Receipt Bank partner I can get you started on your free trial, give you all the training you need to get going, (it is very simple!) including showing you how to set up supplier rules so that the invoices autopublish straight to Xero. All for free, and then should you wish to continue using it, for the cost of the monthly subscription.

Find out more now! Before another term finishes and starts! Contact Nicola at [email protected] or on 021 116 4747.

(Don’t know what Xero is? Give me a call!)